Terms of Service

Terms and conditions for the Activity Pass Program

Last Updated: January 2025

1. Program Overview

The Washakie County Activity Pass Program ("Program") provides financial assistance in the form of vouchers to eligible at-risk youth (18 and under) in Washakie County to help cover fees for youth activities. By applying for or accepting Activity Pass assistance, you agree to these terms of service.

2. Eligibility Requirements

To be eligible for Activity Pass assistance:

  • Youth must be 18 years old or younger at the time of application
  • Youth must be residents of Washakie County, Wyoming
  • Family must demonstrate financial need
  • Youth must be considered at-risk or would benefit from positive activity engagement
  • Requested activity must align with program goals of positive youth development

3. Application Process

All applications must be complete and accurate. Providing false or misleading information may result in disqualification from the program. The Program reserves the right to:

  • Request additional documentation or verification
  • Approve, deny, or modify assistance amounts
  • Set conditions on voucher use
  • Prioritize applications based on available funding and need assessment

4. Voucher Terms and Conditions

4.1 Voucher Validity

  • Activity Pass vouchers are valid for 90 days from the issue date unless otherwise specified
  • Vouchers must be used for the specific activity and provider indicated
  • Vouchers cannot be exchanged for cash or transferred to other individuals
  • Extensions may be granted for specific circumstances at Program discretion

4.2 Voucher Use Restrictions

  • Vouchers may only be used toward approved activities that promote positive youth development
  • Vouchers cannot be used for individual private lessons unless specifically approved
  • Equipment purchases must be directly related to program participation and pre-approved
  • One voucher per child per activity session, unless otherwise approved

5. Responsibilities

5.1 Family Responsibilities

  • Ensure child attends and participates in approved activities
  • Communicate with activity providers regarding voucher use
  • Notify the Program of any changes in circumstances or activity plans
  • Use vouchers only as intended and within validity period
  • Provide feedback about program experience when requested

5.2 Program Responsibilities

  • Process applications fairly and consistently
  • Maintain confidentiality of applicant information
  • Provide clear communication about voucher terms and restrictions
  • Work with activity providers to ensure smooth voucher processing
  • Support families in accessing appropriate activities

6. Privacy and Confidentiality

The Program is committed to protecting the privacy of all applicants and participants:

  • Personal and financial information is kept strictly confidential
  • Information is only shared with authorized program staff for evaluation purposes
  • Aggregate program statistics may be shared for reporting purposes without identifying individuals
  • Families may be invited to share success stories but participation is voluntary

7. Limitations and Disclaimers

7.1 Funding Limitations

  • Activity Pass assistance is subject to available funding
  • The Program does not guarantee approval for all applications
  • Funding amounts and availability may change based on program resources
  • Multiple applications per family are allowed but not guaranteed approval

7.2 Activity Provider Relationships

  • The Program is not responsible for the quality or safety of activities provided by third parties
  • Families are encouraged to research and evaluate activity providers independently
  • Activity provider policies and procedures are separate from Program terms
  • The Program is not liable for injuries or incidents during activities

8. Program Changes and Termination

The Program reserves the right to:

  • Modify eligibility requirements, application processes, or terms of service with notice
  • Suspend or terminate the program due to funding limitations or other circumstances
  • Discontinue voucher issuance if program goals are not being met
  • Update policies and procedures to better serve the community

9. Grievance Process

If you disagree with a program decision or have concerns about program operations:

  • Contact program staff to discuss the issue informally
  • Submit a formal written complaint with specific details
  • Program management will review and respond within 10 business days
  • Appeals may be considered based on new information or changed circumstances

10. Contact Information

For questions about these terms or the Activity Pass Program:

  • Email: info@zimerchentpro.com
  • Phone: +1 (321) 966-9974
  • Subject Line: "Terms of Service Question"

11. Acknowledgment

By applying for Activity Pass assistance, you acknowledge that you have read, understood, and agree to be bound by these terms of service. These terms may be updated periodically, and continued participation in the program constitutes acceptance of any changes.

Effective Date: These terms are effective as of January 1, 2025, and remain in effect until updated or the program is discontinued.